Enterprise agreements are an important part of your business and it`s important that you prepare sooner rather than later for your EA renewal so you don`t stick to an overpriced agreement that isn`t worth it. You may need to be prepared to go beyond the expiry date to get Microsoft`s flexibility. We`ve seen organizations that have spent two months beyond the expiration date to finally reach an agreement with Microsoft. The only other way you can get around this unfortunate situation is to start early and take the negotiations seriously as quickly as possible. In the past, the intensity of the negotiations peaked about one to three months before the renewal, but now, in order to reach the most ideal agreement, negotiations should begin seriously about three to six months before renewal. Transparency in what makes a fair price for Microsoft`s offerings is the first step towards reducing EA`s costs. But that`s only half the fight. To effectively reduce costs, customers need to understand how their individual business requirements meet standardized conditions (especially for cloud offerings), dozens of license/subscription swaps, and the options available to them. As there are more options available, it is important that customers understand which licensing and subscription programs best support their technology, business and cost management requirements. and details of compliance and costs associated with migration from current states to future countries. In addition, companies need to understand where Microsoft is willing to be flexible, because it refers to the conditions of price protection and use elasticity, especially in the midst of economic volatility, and negotiate these conditions accordingly in their EA. The EDOS program is ideal for large companies and government organizations with more than 5,000 users.
As part of an EA, customers can subscribe to microsoft online services such as Microsoft Exchange Online, SharePoint Online and Lync Online. Services should not be licensed at the company level, but can be reserved for each user. The customer granted either the standard edition or the corporate edition of each service. The validity of the EDOS is three years and is related to an EA. There are many ways to license and/or subscribe to Microsoft products. The Licensing Solutions Provider or the account employee of a given company may not be well aware of all the options available. However, they are well trained (and motivated by incentives) to encourage customers to increase the cost of licensing. Make sure you ask Microsoft`s licensing specialists how to better structure licensing for reduced expenses and consider getting impartial expertise to help the sourcing team review the recommendations.